May 5, 2025

I. Call to Order

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Welcome

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Approval of Agenda and Minutes from April 28, 2025.

Alicia Mullens moved, Veronica Acevedo seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.

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Public Comment

Sherwin Mendoza: The Cupertino City Council agenda had two proposals related to the district’s plans for affordable student housing. One is a moratorium to delay construction for 45 days. This would open time and space for more negotiations with the current tenants. The other proposal is to adopt a resolution encouraging the building of newly constructed student housing, which would be counter to the current plan to convert existing housing.

Student housing question: has the district considered offering longer terms for current residents before they have to move out? 

See Erik Woobury’s 5/5/2025 email “Help!: Student Housing Project in Jeopardy” for more on this issue. Erik has sent an update with a letter to support the student housing proposal.

Erik Woodbury: The city of Cupertino has a proposed resolution before them to either put a moratorium on housing or to encourage the construction of new housing.

With regard to the current tenants, the law requires 90 days between the purchase of a residence and when you can expect the tenants to move.

The district has proposed giving the tenants a year with relocation assistance and moving expenses.

The FHDA district is trying to carry out the mission that Cupertino voters approved with Measure G to provide student housing in an economical way that gives the highest number of beds for the least amount of taxpayer money. Building new housing will increase cost and time delay. Also, there is no land on or around camps to build without demolition. People may direct additional questions towards the district.

Julie Hughes, Art department: DASG is looking for faculty volunteers for the Student Talent Show on 5/13 & 14 (rehearsals) and 5/16 (performance).  https://www.deanza.edu/events/event.html?id=182445527

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II. Consent Calendar

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Consent Calendar: (Attachment)

Hiring Committee: Counselor, Math Performance Success (MPS)

• Mehrdad Khosravi, Dean, PSME 
• Luis Carrillo, Faculty, MPS 
• Melissa Maturino, Faculty, MESA
• Yvette Campbell, Director, MESA 
• EO Rep, Not assigned yet 

Hiring Committee: Vice President for Student Services

• Barbara Dahlke, General Counseling & DSPS
• Mark Landefeld, PE and Athletics
• Glynn Wallis, General Counseling & DSPS

Ravjeet Singh moved to approve the Consent Calendar. Barbara Dahlke seconded. No objection. Consent calendar approved.

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III. Needs and Confirmation

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District and College Needs (Attachment)

• Volunteers for Upcoming UndocuSTEM conference, May 22. See attachment for more information.
• Tenure Review Committee At Large Faculty members, as many as possible.
• DDEAC/HRAC: District Diversity & Equity Advisory and Human Resources Advisory Committee, need a faculty representative as soon as possible. DDEAC talk about district level equity initiatives and impacts

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Confirmations

None

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IV. New & Continuing Business

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Quick Notes:

FA Update: Full-Time Faculty Duties and Responsibilities

After their presentation to the Senate last week, Kathy Perino and her team has had one online faculty forum and 2 more this week. The presentation is the same. People may review the powerpoint from last week. Direct questions and feedback to the union. Contact the officers if anyone wish to schedule a follow up conversation to discuss the FA recent update about PGA and PAA changes

ASCCC Update from the State Chancellor on Executive Orders

The document is a really nice summary on the executive orders that have come out in the past couple months. How they impact us, how they don't impact us, and some of the responses to them. There is some important information and calls to action. Representatives were encouraged to read that and also communicate this out to their constituents.

VP F&AS Forums Next Week! 

The Monday forum will conflict with the Senate meeting. The officers have discussed and proposed to cancel the meeting next week. There was no objection.

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DASG Update

Victor Pham: ASCCC, some senators attended the conference and will report on the resolutions, their endorsements and takeaways.

Internal election, ongoing Internal elections ongoing for another two weeks.

Cultural Day near the end of Spring quarter, more details to come.They are working with clubs and student organizations to host the event.

Spotlight Student Talent Show(see above) - please share with your students, faculty and staff to support the event. 

To join: https://docs.google.com/forms/d/e/1FAIpQLSc53YvLj76uo6eWeCSHeNrONAQNAHmhtH7sytLPZBe05J-pBA/viewform

DASG Budget presentation for Fund 41 and Fund 46 at the board meeting tonight

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OER Open Educational Resources Initiatives Update

OER May Update

Amy Leonard, liaison, OER resources and initiatives

see doc for details

ASCCC OERI Regional Meeting, De Anza on 5/16, register by Friday 5/9 to attend

Project Leadership webinar series, Thursdays 2:00 - 3:00 throughout the month of May and into the first week of June

CAL OER Virtual Conference Aug 6 - 8, Registration for the event is now open. https://www.eventbrite.com/e/2025-cal-oer-conference-tickets-1284941126499?aff=oddtdtcreator

Presentation proposals are due at 5:00 pm on June 2, 2025.

https://app.smartsheet.com/b/form/383c37ae6be94cf98cd22768c2412e6f

ASCCC OERI has openly-licensed images available in Google Drive folder

Seeking Discipline Leads for the 2025-2026 academic year.

Send questions to Amy.

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Curriculum Committee Expansion

Reference Memo to Senate

Bob Singh, Curriculum Co-chair, presented a proposal from the Curriculum Committee to restructure their committee to meet growing curricular demands especially for timely review and approval of noncredit and non-mirrored programs.

On March 18, 2025, the Curriculum Committee approved the opening of new course and program proposal forms to support rapid development and approval of noncredit and nonmirrored offerings.

On April 15, 2025, the Committee further approved a motion to expand its membership by eight (8) individuals to better meet this expanded scope.

The committee requested that the Academic Senate approve its expansion of the Curriculum Committee to include eight positions.

They proposed four New Positions.

Each position will support a key area of college and committee priorities and will have a vote:

1. Credit for Prior Learning (CPL) Coordinator
2. Equity Coordinator
3. Noncredit – CTE Representative
4. Noncredit – Basic Skills Representative

See document for job descriptions.

Additional Faculty Division Representatives

Expand the number of division representatives by inviting but not requiring a second representative. The second representative is added on an as needed basis. 

Clarification: Each division will retain one vote total to maintain equity in voting representation. Additional representatives will share the voting responsibility and assist with workload distribution, attendance, and review volume. Additional representatives are optional and not required.

Bob described the training for these new representatives, starting with eLumen, then the course workflow. Also, the support available through the curriculum office and the committee leaders. They are developing an online canvas course to enable more effective training. 

The proposal for these positions have been discussed and approved by the Curriculum Committee. It has come to the Senate for review and approval. 

Veronica Acevedo moved to approve, Barbara Dahlke seconded. No objection. The proposal for Curriculum Committee Expansion was approved.

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Bay Area Community College Faculty Demand Protection against Student Visa Revocations (Attachment)

Link to Petition

This petition was originally drafted by the San Mateo Federation of Teachers. Last week Erik Woodbury presented this statement in quick notes with a direct link for people to sign the petition. https://form.jotform.com/251084574208154

Many have already signed the petition individually. There was interest to bring back this petition for discussion to see if the Senate as a body wants to support/endorse it. 

Support and endorsement from the Senate body is important. There are individuals from the vulnerable communities and targeted people that are afraid to raise their voice in protest. Therefore, when someone does not participate or abstains, it does not mean that they do not support the position.

Mary Donahue moved to endorse, Veronica Acevedo seconded. No objection. None Erik Woodbury will sign to endorse the petition on behalf of the Senate.

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Mentoring

Senate Mentoring Invitation Spring 2025.pptx

Sal Breiter, Shagun Kaur

The presentation was an invitation to be a faculty mentor in the De Anza Office of Instruction’s New Faculty Mentoring Program and to extend that invitation to their constituencies.

The mentoring program is in its pilot year. The mentors have been delighted by the process and the mentees have absolutely felt supported and encouraged during their tenure process. The program offers effective encouragement and support to new tenure track faculty as they go through the tenure process. The mentoring program runs parallel to but separated from the tenure process. New employees are often challenged by the scale of the institution and need support navigating to make De Anza their home.

Sal developed the program with Shagun, Christina, and Lydia Hearn. The intent was to invite new faculty into the college culture and to create a culture of inclusivity and welcome. To support faculty in finding their strengths and growing into their capacity.

Job duties for a mentor.

Participate in foundational training​. Collaborate in quarterly mentor support and skills development sessions

Meeting with mentees in-person or on Zoom monthly (or more often) in the way that works best for both. 

Job responsibilities include

• Demonstrate care through active listening
• Support awareness of and access to campus resources and information.
• Share insights about campus culture and institutional complexities, Explore issues of equity and academic freedom.
• Encourage professional development and growth.
• Foster engagement and involvement in campus culture and community
• Promote self-care and strategies for longevity.

Full-Time Tenured Faculty are invited to apply

PGA/PAA on sliding scale based on actual time (up to 3-12 Hours/Quarter) 

Can be on the tenure committee and be a mentor at the same time. But not for the same person.

See doc for details. 

There was a suggestion that one of the options for mentoring could be classroom visits. Someone pointed out the value of a cohort system with peer to peer support. They could be discipline specific or division-specific teaching cohorts.

Also questions on the selection and matching of mentors and mentees. They have an exhaustive form for both sides to fill out.

Information Session on May 20 from 2:30-3:30 pm on Zoom, link to register in slideshow and on Professional Development website

To register for the May 20 (2:30 pm) Information Session:  https://forms.office.com/r/dKBrTQhRW7

To join the May 20 (2:30 pm) Informational Session: https://fhda-edu.zoom.us/j/86488678082

To apply to be a mentor: https://forms.office.com/r/gtGAxtzcYz

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Updates to Mission and Vision (Attachment)

Erik Woodbury brought back this item for more discussion and decision on how to incorporate Quantitative Reasoning into the college’s Institutional Core Competencies ICC. 

After some discussion, there was a preference for Option 2: adding a sixth ICC focused on quantitative reasoning.

Barbara Dahlke moved to endorse option 2, Veronica Acevedo seconded. No objections. Motion passed.

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Proposal for Senate Dues Increase

Ishmael Tarikh continued the discussion from previous meetings. He received additional information and feedback after the meeting. Last meeting ended with a motion that was tabled. Ishmael proposed not to bring the motion back because they should consider and incorporate some new suggestions and ideas.

Ishmael proposed 2 ways to address the issue of raising the amount of Senate dues. First, a flat rate that all faculty pay. Currently all faculty pay a flat rate of $5 per month, regardless of their standing. Or, on a sliding scale where part-time faculty pay less and full-time faculty pay more. Another option, Ishmael called “fix the floor, lift the ceiling.” He gave the example of fixing the floor at $15, with the option of lifting the ceiling to $20 or $25.

Another option could follow the FA tiered system that charges dues calculated from percentage of the gross salary. 

There was a suggestion to raise the due to $10 combined with a campaign to recruit more due paying members

Erik Woodbury: The membership campaign for the last year and a half has been flat. They have netted almost as many new members as retirees. They recognized the need for membership events and more recruiting.

Mary Donahue has some communications with part-time faculty. Those who have lost assignments would not want to enroll. Some wanted more information and data. Mary shared the salary range between full time faculty and part-time faculty from 2023. At one tenth of 1%, the highest paid 2023 full-time faculty members would be $245 for the year. For lower paid faculty members, not the lowest, the amount would be $10 for the year. This raises an equity question.

There was a question about the logistics of administering a sliding scale. Also, do part-time faculty working in different school districts required to enroll in different school senates?

The enrollment is voluntary and not all senates collect dues.

Mary Donahue: people may choose to make donations.

Mary Paige asked about tax deductibility. That was not available because the Senate does not have 501 status.

There are currently 135 supporting members. 120 of those are full-timers, 12 of those are part-timers. 3 administrators.

Mark Landefeld moved to adopt the three-tier formula, full-time faculty pay $20 a month as a floor. Part-time faculty pay $10 a month as a floor with optionally $15 a month or even $20 a month. Seconded by 

Erik Woodbury would like to check with payroll for feasibility before the Senate approves this motion.

Several people were concerned about the complexity of the tiered system. The Senate may be losing some of its  support.

Mary Pape moved to table the motion on the floor; Barbara Dahlke seconded No objection. Conversation tabled to be continued in the next meeting on 5/19

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Good of the Order

5/12 Meeting cancelled due to VP of Finance and Administrative Services Interview

Next AS meeting will be on 5/19.

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Adjournment

Veronica Acevedo motioned, Alicia Mullens seconded, to adjourn, no objection.

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Attendance

In person

Erik Woodbury, Patty Guitron, So Kam Lee

Veronica Avila Acevedo,Viviana Alcazar, *Sam Bliss, Barbara Dahlke, Mark Hamer, Kevin Glapion, Lauren Gordon, Julie Hughes, Rusty Johnson, Shagun Kaur, Lisa Mesh, Alicia Mullens, Mary Pape, *Victor Pham, Lakshmikanta "LK" Sengupta, Leah Smith, Ravjeet Singh, Ishmael Tarikh 

Online

Mary Donahue, Mark Landefeld, Lianna Wong, Sherwin Mendoza

Absent

*Deborah Armstrong, James Capurso, Christian Rodriguez, Jayanti Roy, Jesus Ruelas, Sukhjit Bob Singh, Felisa Vilaubi

*Non-voting members