General Meeting Information

Date: March 6, 2018
Time: 4 - 5 p.m.
Location: ADM 109

  • Agenda

    Time Topic Purpose Discussion
    Leader
     4:00 - 4:05 p.m. Agenda and Approval of Notes from 2/27 A
    • Nguyen
    • Ranck
    4:05 - 4:20 p.m.

    Update on Perkins/Strong

     Workforce allocations

    		  I
    • Nguyen
    • Ranck
     4:20 - 5:00 p.m. Planning for March 9th meeting I/D
    • Nguyen
    • Ranck

    A = Action
    D = Discussion
    I = Information

    Admin Reps Classified Reps Faculty Reps Student Reps
    • Christina Espinosa-Pieb, Co-Chair
    • Moaty Fayek
    • Coleen Lee-Wheat
    • Anita Muthyala-Kandula
    • Lorrie Ranck
    • Thomas Ray
    • Margaret Bdzil
    • Precious Gerardo
    • Lorna Maynard
    • Anu Khanna
    • Amy Leonard
    • Rick Maynard
    • James Nguyen, Co-Chair
    • Mary Pape
    • Erik Woodbury

    Visitors: Randy Bryant,Karen Chow, Alicia Cortez, Mary Kay Englen, Dana Kennedy, Lisa Markus, Mallory Newell, Carolyn Wilkins-Greene, Dawn Lee Tu

  • Minutes

    Meeting Notes

    James Nguyen - Co-chair

    Lorrie Ranck - Co-chair

    Administrative Reps: Fayek, Lee-Wheat, Kandula, Ranck, Ray

    Classified Reps: Bdzil, Gerardo, Lorna Maynard

    Faculty Reps: Khanna, Leonard, Rick Maynard, Nguyen, Pape, Woodbury

    Absent: Espinosa-Pieb

    Guests: Randy Bryant, Karen Chow, Alicia Cortez, Mary Kay Englen, Dana Kennedy, Lisa Markus, Mallory Newell, Wilkins-Greene, Dawn Lee Tu

    Approval of Notes

    The notes from February 27, 2018 were approved.

    Update on Perkins/Strong Workforce Allocations

    Bdzil displayed the Strong Workforce Program (SWP) Local Share budget request spreadsheet for 2017-18 and gave an overview of the departments' proposed expenditures.

    Bdzil, Nguyen and Ranck met last week to review the SWP and Perkins fund budget requests. The Instructional deans were requested to review and confirm their SWP requests and verify if proposed expenditures were listed on their most recent Annual Program Review Updates (APRUs). If requested items were omitted, programs should document this and plan to incorporated these items on their 2017-18 APRUs.

    The SWP 2017-18 Local Share requests exceed the budgeted amount of $1,299,626. As a result, some of the approved and allowable SWP 2017-18 Local Share expenditures can be redirected to SWP 2017-18 Regional Share or Perkins 2017-18. De Anza College's SWP 2017-18 Regional Share allocation is $714,773. A suggestion was made to move some departments' SWP 2017-18 Local Share requests over to Perkins IC, provided that they are for allowable instructional materials and equipment purchases and do not violate the three-year limit on funding a single activity.

    The 2017-18 Perkins IC allocation needs to be spent by June 30, 2018.

    The SWP 2016-17 allocation (Phase I) must be spent by December 31, 2018.

    The SWP 2017-18 allocation (Phase II) must be spent by December 31, 2019.

    Bdzil will gather more information and present revised SWP 2017-18 Local and Regional Share budget allocations at the next IPBT meeting for review and discussion.

    Planning for March 9th Meeting

    Nguyen and Ranck gave a preliminary schedule/structure of the upcoming IPBT Extended Meeting.

    • Departments’ questions response due date is Thursday, March 8, 2018
    • The extended meeting start time is 8:30 am to 4:00 pm (lunch will be provided)
    • 8:30 am to 10:00 am IPBT working groups (information sharing opportunity, check ins, matrices, identify topics).
    • The IPBT co-chairs will provide a 5-minute overview at the start of each session.
    • Division time (departments chairs are invited during this time) to provide voluntary responses 30-minute session block.
    • Need to set up a guidance/direction for the departments.
    • Each dean will have an opportunity for any summary comments.
    • Make sure to notify the programs that this is not a decision day with regard to reductions. It is an opportunity for IPBT to listen to divisions, learn any additional information, department wishes to share beyond the questions and data, clarify the process, identify strengths and consider potential measures towards improving student success, closing the achievement gaps, and addressing enrollment challenges.
    • Look at the vacant faculty position list and connect with the data.
    • If you have any DATA question – please contact Mallory Newell now! She won’t be available during the meeting due to a scheduled conference.
    • Lorrie will work and send the final schedule to the committee as soon as possible.

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