September 28, 2021

IPBT meeting – September 28, 2021

Tri-chairs: Christina G. Espinosa-Pieb, Heidi King, Mary Pape

Administrative reps:  Sam Bliss, Alicia Cortez, Christina Espinosa-Pieb, Lydia Hearn, Anita Muthyala-Kandula, Thomas Ray

Classified reps:  Thomas Bailey, Heidi King

Faculty reps: Pati Carobus, Ilan Glasman, Salvador Guerrero, Terrence Mullens, Mary Pape, Daniel Solomon

Student reps: Anita Chamraj, Fiza Syed

Affinity Group Representatives:

Black Faculty, Staff and Administrators (BFSA): Melinda Hughes, Pauline Wethington

The Asian Pacific American Staff Association (APASA): Christine Chai,  Khoa Nguyen

De Anza Latinx Association (DALA): Eric Mendoza, Felisa Vilaubi

Absent: Randy Bryant

Guests:  Karen Chow, Mary Donahue, Moaty Fayek, Down Lee, Lisa Ly, Lisa Markus, Mallory Newell, Edmundo Norte, Daniel Smith, Sharon Utomo

Approval of Notes: Notes for June 15, 2021 were approved.

Introductions: IPBT members introduced themselves and were welcomed.

DASG Report: Sharon Utomo stated DASG first meeting would be Wednesday, September 29, 2021. Thus, no DASG report for this meeting.

Christina notified the committee there is money to be allocated for resources. The amount appears to be close to $1 million.

IPBT Timeline: Christina presented a rough timeline for us to begin our work for Fall 2021. The Instructional Planning and Budget team will be making decisions that affect Instruction: which faculty position requests will be filled, what criteria the team might use to prioritize these, and allocation of funds such as Enhanced Lottery and Instructional Equipment. Many of the allocations made in Winter 2020 were never actually spent due to the pandemic. Christina shared the working document “Fall 2021 – Proposed Timeline for Review and decision of Faculty Hires, Enhanced Lottery, and Instructional Equipment.” For faculty positions, the goal is to make a recommendation to College Council in mid November so that we are ready to confirm hiring committees upon return from Winter break and to post announcements soon thereafter.

To the question of how many faculty hires there would be for 2021-22, Christina replied that potentially we would have fifteen from a combination of State and SERP funds. The exact restrictions are yet to be determined. Some latitude on “classroom instructional” is preferred in order to reach equity goals. When asked if some positions could be “growth” positions, Christina stated that would be part of the IPBT’s task of setting the criteria for hiring.

Program Review: The following documents concerning program review were shared: 2019-20 Program Review template, Reflection Responses, and the Resource Request spreadsheet. For program review, the first step is to update the questions in the document. In particular, the questions should address the work done in departments/areas as outlined in the Reflection Responses. For Resource Request Spreadsheet, a closer look at the column “Justifications” is needed to make sure needs for justifying Strong Workforce and Perkins expenditures are met.

Shared Governance Task Force is making plans for modifications on shared governance framework on the Campus. However, Christina stated that for at least Fall 2021 IPBT will carry out its responsibilities in regards to prioritization of faculty position requests and allocation of resources from Instructional Equipment, Lottery, Perkins, and Strong Workforce as IPBT normally would. Edmundo suggested that we form small groups to have more in-depth discussions on our understanding of the resource allocation funds and how they can be used.